Policies and Procedures

1. General

   1. Committee Objectives

   2. Committee Sign Up Sheets and Online Form

   3. Duties of MdHIMA Elected Positions

2. Annual Meeting

   1. Annual Meeting Contacts

   2. Timelines

   3. Event Deadline Checklist

   4. Agenda for Business Meeting

   5. Agenda for Luncheon

   6. Vendor Letter

   7. Vendor Booth Assignments

   8. Evaluation

3. Annual Report

   1. Annual Report format

4. Arrangements

   1. Sponsorship of Educational Events/Sessions

   2. Registration Fees for MdHIMA Sponsored Educational Sessions and Business Meetings with Programs

   3. Deposits/Down payments on Meeting Facilities

   4. Accommodation for Members with Disabilities

5. Bylaws

6. Credentials

   1. Distribution of Mailing labels

7. Education

   1. AHIMA Guidelines for Approval of CE Hours

   2. Expenses & Fees for Speakers

   3. Guidelines for approval of Continuing Education Programs

8. Finance

   1. Financial Management

   2. Expense Report

   3. Duties of the Finance Committee

   4. Finance and Budget Policies

9. Fundraising

   1. Silent Auction solicitation letter, online form, receipt

10. HIT & HIM Programs

    1. MdHIMA Student Scholarships

    2. Scholarship Application

    3. Distinguished Student Award

11. Legislative

    1. Legislative Chairman

12. Members

    1. Welcoming New Members

    2. Memorial Acknowledgment Policy

    3. Past Presidents List

13. Minutes

    1. Template for Board Meeting minutes

    2. Template for QBM minutes

14. Newsletter

15. Nominating

    1. Objectives

    2. Responsibilities/Timelines

    3. Candidate Thank You Letter

    4. Ballot Results

16. Personal Health Record (PHR)

    1. Duties of Consumer Education Coordinator

    2. Community Presenter Responsibilities

17. Treasurer

    1. Check Register

    2. Travel Expenses & General Reimbursement Forms

    3. Invoice Job Bank

    4. Receipt of Payment

    5. Sample Letter to send to HIT Programs for MdHIMA Donation

18. Website

    1. How to Log onto the AHIMA COP

19. Other

    1. Representation of MdHIMA at Meetings & Seminars provided by other Organizations

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