Policies and Procedures

1. General

   1. Committee Objectives

   2. Committee Sign Up Sheets and Online Form

2. Annual Meeting

   1. Annual Meeting Contacts

   2. Timelines

   3. Event Deadline Checklist

   4. Agenda for Business Meeting

   5. Agenda for Luncheon

   6. Vendor Letter

   7. Vendor Booth Assignments

   8. Evaluation

3. Annual Report

   1. Annual Report format

4. Arrangements

   1. Sponsorship of Educational Events/Sessions

   2. Registration Fees for MdHIMA Sponsored Educational Sessions and Business Meetings with Programs

   3. Expenses & Fees for Speakers

   4. Deposits/Down payments on Meeting Facilities

   5. Accommodation for Members with Disabilities

   6. Attendance Subsidy Fund

   7. Checklists for Hotels/places/AV/food

5. Bylaws

6. Credentials

   1. How to Use AHIMA database

   2. Distribution of Mailing labels

   3. Membership Roster

7. Data Quality

   1. Meetings

   2. Minutes

8. Education

   1. AHIMA guidelines for approval of CE hours

   2. Selection of Speakers for educational programs

9. Finance

   1. Financial Management

   2. Cash Receipts Register

   3. Check Request

   4. Expense Report

   5. Approved Expenses

   6. Budget

   7. Audit

   8. Accountant

10. Fundraising

    1. Silent Auction form and online form

11. HIT & HIM Programs

    1. Academic Excellence Awards

    2. Donation to HIT Programs in Maryland

    3. MdHIMA Sponsorship of AHIMA Student Memberships

    4. MdHIMA Student Scholarships

    5. Scholarship Application

12. Job Bank

    1. Job Bank Procedures

13. Legislative

14. Members

    1. Welcoming New Members

    2. Distinguished Member Award

    3. Memorial Acknowledgment Policy

    4. Past Presidents List

15. Minutes

    1. Template for Board Meeting minutes

    2. Template for QBM minutes

16. Newsletter

17. Nominating

    1. MdHIMA Officer Guidelines

    2. Candidate Thank You Letter

    3. Ballot

    4. Timelines

    5. Selection of Candidates for MdHIMA Ballot

    6. Online Candidate Bio Form

18. Public Relations/Marketing/Recruitment

    1. HIM Week

19. Treasurer

    1. Account Balance Statement

    2. Income & Expense Statement

    3. How to Use Software

    4. Banking/approved signatures

    5. Check Register

    6. Travel Expenses & General Reimbursement Forms

    7. Invoice Job Bank

    8. Receipt of Payment

20. Website

    1. Working with the website host

    2. Posting information to the website

    3. How to Update your AHIMA Membership Profile

    4. How to Log onto the AHIMA COP

21. Other

    1. Representation of MdHIMA at Meetings & Seminars provided by other Organizations

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