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Issue 12 – December 2008
In this Issue
MdHIMA President’s Message
Is Your CE Cycle Ending?
Call for Nominations
A Guide to the Disclosure of Health Information
AHIMA House of Delegates Meeting
MdHIMA Annual Meeting
MdHIMA Annual Meeting-Silent Auction 2009
National Health Information and Technology Week
Welcome New MdHIMA Members!
Dates to Remember
Submit Items for the e-Newsletter
Is Your AHIMA Member Profile Current?
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The holiday season is upon us already. It seems like just yesterday we were enjoying the dog days of summer. How time flies! I can hardly believe that nearly half my term as MdHIMA President is already over. And, in this short time, I am very proud of the many things the Board has accomplished thus far this year.
I am particularly proud of the outstanding work performed by our Release of Information (ROI) Task Force. The much anticipated revision to The Guide to the Disclosure of Health Information (last updated in 2001) was completed this month and is now available for purchase on the website as a download or a CD. This project was an enormous undertaking. The task force members worked with Attorney Tina DeFranco to review and revise the Guide to include all HIPAA privacy requirements and all current Maryland laws. The committee also obtained MHA’s endorsement of the manual. On behalf of the membership, I wish to express our appreciation to the members of the ROI Task Force for the MANY voluntary hours they dedicated to this project. Those members are: Angela Niparko, MBA, RHIA, CHP, Lori Brown, RHIA, CHC, Sharon Hendricks, RHIA and Brian Bennighoff, RHIA, CTR. Thank you so much for your detailed work and your dedication to this project!
Many other board members have been very busy this year. The delegates attended the AHIMA conference in Seattle this October. Several resolutions were passed at the House of Delegates (HOD) including a new credential in health data analytics, a bylaws amendment on certification governance and a privacy and security resolution. You can read more about the House of Delegates (HOD) activities later in this newsletter.
The HIM Program Directors are working more closely with the MdHIMA Board this year. One project that is “under construction” is the development of additional pages on our website to highlight the 6 health information programs in our state. The new pages will provide more details on their programs and also spotlight student activities and achievements. The website committee, chaired by Heather Olexa, RHIA is actively involved in this project and is hoping to unveil some of the new content in Spring 2009.
On the national scene, representatives from AHIMA and the American Hospital Association (AHA) met with Health and Human Services Secretary Michael O. Leavitt to encourage the prompt release of the ICD-10 final rule. AHIMA and AHA have both called for an implementation date of October 1, 2012, in their official comments on the ICD-10 proposed rule. Focus during the discussion with the secretary was the importance of health data and the ability of ICD-10 to provide more specific data for healthcare quality, patient safety, research, bio-surveillance, and healthcare decision-making. MdHIMA also sent a letter to Secretary Leavitt in support of ICD-10 implementation.
In closing, I wish to extend my best to all of you for the holidays. May you enjoy this special season with the loved ones in your life. And, may the New Year bring all that you hope for.
Happy Holidays! Best wishes for a happy and healthy New Year!
Very truly yours,
Dauna
Dauna Mays, RHIA
MdHIMA President 2008-2009
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If your CE cycle is ending and you still need a few more credits, it’s not too late to register for the December 12th Data Quality program on the 2009 CPT Updates.
But hurry, registration will close end of day on Friday, December 5th.
Learn More and Register Online
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The MdHIMA Nominating Committee encourages you to suggest fellow members and/or yourself as possible candidates who are willing and able to provide strong leadership in the MdHIMA Executive Board positions for the next fiscal year, July 1, 2009 – June 30, 2010. Chairing the Nominating Committee this year is Sandy Dawson, RHIA from Howard County General Hospital. Co-chairs are Janice Greenberg, RHIT, CCS-P from Maryland General Hospital and Mary Lou Bond, RHIA, CCS from Sinai Hospital. Position descriptions, including roles and responsibilities, are detailed on the MdHIMA website.
Learn more
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Nominations will be open from December 1, 2008 through January 31st, 2009 for the following seats: President- Elect, Secretary, Treasurer, Director, and Delegate.
Click here to complete the online call for nomination form
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MdHIMA is proud to offer the latest version of A Guide to the Disclosure of Health Information. This current publication is a rewrite of the 2001 edition. With the assistance of an attorney, every chapter was reviewed and updated to include current Maryland statutes and regulations. In addition, this latest version provides a comprehensive resource that combines requirements of Maryland law with HIPAA Privacy requirements.
This must have manual outlines the pertinent disclosure of information state statutes, includes HIPAA Privacy mandates and encourages uniformity in the processing and release of health information in the state of Maryland. This 2008 version includes copies of regulations and sample documents.
Topics Include:
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What is a Medical Record
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Classification and Disclosure of Medical Record Information
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Authorizations for the Disclosure of Medical Information
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Subpoenas and Depositions
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Record Retention
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Disability Determination Services
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Alcohol and Drug Abuse Records
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Employee Health Records
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Home Health Care Records
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Medical Examiner's Cases
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Mental Health Records
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Workers' Compensation
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Disclosure of Information for Purposes of Treatment
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Disclosure of Information to Other Parties
Anatomical Gifts
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Adoption
The MdHIMA A Guide to the Disclosure of Health Information is THE resource for anyone dealing with disclosure of health information in Maryland. All Health Information Management Departments should have this reference guide! Order yours today!!
The Guide may be purchased directly from the MdHIMA website at: www.MdHIMA.org, is available via CD and can be shipped to you, or you can purchase the download version.
MdHIMA Members:
$ 99.00 + 6% sales tax (for download)
$120.00 + 6% sales tax (for CD)
Non-Members:
$150.00 + 6% sales tax (for download)
$175.00 + 6% sales tax (for CD)
Please Note: A Guide to the Disclosure of Health Information is to be considered a general reference to assist health information management professionals with legal issues regarding the disclosure of health information. It is NOT intended to be considered legal advice.
Learn more and order online!
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The House of Delegates convened at the Annual Convention in Seattle, Washington on October 12, 2008. The day began with breakout sessions for the six House of Delegate teams. Each team was charged with reviewing and discussing various action items.
The teams are as follows:
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HOD Operations,
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HIM Higher Education and Workforce,
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Environmental Scan,
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Professional Development/Recognition,
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Volunteer and Leadership Development,
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Best Practice Standards.
Following the morning breakout sessions, President Wendy Mangin welcomed all attendees and provided an overview of the day’s agenda. CEO Linda Kloss then presented the Executive Director’s Annual Report highlighting 2008 accomplishments (Passage of the Genetic Information Nondiscrimination Act, Notice of Proposed Rule to adopt ICD-10, new HL7 draft standards and many more). Key highlights include AHIMA accomplishments, FORE strategic framework, e-HIM accomplishments, AHIMA and FORE finances.
Each Delegate participated in at least two afternoon breakout sessions. Bolded areas were discussed in preparation for voting as well as action items for the future of HIM. These were as follows:
Certification Proposals
a. New Credential in Health Data Analytics
b. Proposed Bylaw Amendments on Certification Governance/3rd party accreditation
HIM Practice Issues
a. Proposed Privacy and Security Resolution
b. Code of Ethics Self Assessment
Promoting Education Initiatives
a. Clinical Practice Sites
b. Transitioning Practitioners to Educators
AHIMA and Future Forces: A Strategic Discussion
Multi-national
ICD-10
Following the afternoon breakout sessions the entire delegation reconvened. First order of business was the adoption of the Credentials Committee Report followed by the adoption of the 2008 Standing Rules of the House and 2008 Meeting agenda. All were approved. President Wendy Mangin then announced the results of the 2009 Nominating Committee. They were as follows:
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Don Kellogg, PhD, RHIA, CPEHR – Kansas HIMA 54 votes
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Mary Poulson, MA, RHIT – Colorado HIMA 53 votes
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Janice Crocker, MSA, RHIA, CCS – Michigan HIMA 50 votes.
Action items were then presented for voting. Results were as follows:
Proposed Credential in Health Data Analytics - passed as written. Refer to the AHIMA website for more information on this credential.
Proposed Bylaw Amendments on Certification Governance/3rd Party Accreditation – passed as written. This amendment transfers essential elements of certification from the HOD to the Council on Certification as a means of demonstrating autonomy in decision-making and protection from undue influence with respect to essential certification elements.
Proposed Privacy and Security Resolution - passed with amendment. This resolution is geared toward HIM’s role in enhancing education within healthcare on protecting patient privacy. Resolution was amended to include auditing and monitoring of high-profile patients.
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Save the Date! MdHIMA’s biggest event of the year, the Annual Meeting, is being planned for May 7 & 8, 2009 at the Baltimore Convention Center. This year’s theme is “HIM – It Takes a Team.” Chairs for the event are: Angela Niparko, MBA, RHIA, CHP, Sinai Hospital, Monna Nabors, RHIA, MBA, Erickson Retirement Communities and Lori Brown, RHIA, CHC, Sinai Hospital. The committee is busy confirming topics and speakers. General educational tracks as well as data quality tracks are being planned. Look for more information including online registration in early 2009. If you are interested in speaking at this event, please submit your information to the Speaker’s Bureau.
Complete the online speaker application
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The Fundraising Committee is gearing up for the 2009 Silent Auction to be held during the MdHIMA Annual Meeting in May. The proceeds of the auction benefit students in Maryland who are pursuing HIM careers. We are seeking donations from our membership to make this the most successful auction to date! Many wonderful donations have been received in the past including items such as jewelry, tickets to museums or sporting events, gift baskets and gifts certificates, just to name a few. Other suggestions include a free week or weekend at a beach house, ski lodge or even a bed and breakfast. Please know that ALL donations are welcomed and appreciated. Members wishing to make any type of donation are encouraged to contact the following Silent Auction Committee Members:
Diane Horton, CCS, CCS-P - Diane.horton@erickson.com
Christie Ferri, RHIT - CFerri@adventisthealthcare.com
Janice L. Greenberg, RHIT, CCS-P - jgreenberg@mwph.org
Patricia Vargo RHIT - ptvargo@comcast.net
Beverly L. Todd, RHIT - 410-209-6052
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Proclamations were received from Baltimore Mayor Sheila Dixon and Governor Martin O’Malley in recognition of National Health Information and Technology Week and the importance of our profession. A copy of the proclamations can obtained from the MdHIMA website.
View the proclamation
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MdHIMA welcomes the new and transfer members into our state association! We look forward to seeing you at the upcoming events and welcome your active participation. Please feel free to contact any of the Board members if you are interested in joining a committee or if you have questions or need information. Again, welcome!
| Emma A. Afriyie
Nibal Alhariri
Fernita N. Alston
Linda Karen Areno
Selamawit M. Asfaw
Regina L. Beckert, RHIT
Mazalean Benner
Jennifer L. Borges
Norene Broadhurst, RN
Gloria Brown
Shantell N. Burks
Edith A. Cardiff
Catherine A. DeNoble
Marie Ann K. DeLucia
Joette Derricks, CPC, CMPE, CHC
Susan Engle, MPH, FAHM
Tamara Eisenhart
Nancy L. Gajda
Amy F. Hamilton, CCS-P
Stacie Hamilton
Kimberly Harting
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Jessica D. Holmes
Shalyn L. Hsia
Catherine M. Kennedy, LPN
Eric D. Kunawotor
Emmanuel Kyei
Man Chu Terren Lee
Melissa M. Lehrer, CCS
Sheyla N. Milla
Thomas Mitchell
Connie J. Morris, RN, BSN, CCM
Lillian M Overby, CCA, ROCC
Lachmin Persaud
Shantanu Phatakwala, MS
LaTesha Quarles
Paula J. Rickter, RTR, CV, CPHIMS
Asha F. Rouse
David C. Shih, MD, MS
Shari L. Tillette, CCS
Mary J. Thompson, CPC
Denise R. White
Chole O. Yearwood
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December 5, 2008 – 7:30 am – 4:00 pm - Quarterly Business Meeting (QBM) and Educational Program - Hilton Garden Inn, 5015 Campbell Blvd., Baltimore, MD 21236
December 16, 2008 - CPT 2010 Updates - PHIMA Audio Conference
January 28, 2009 – Managing Virtual Employees – PHIMA Audio Conference
February 14, 2009 – 8:00 am – 4:30 pm - CCS Prep Course – Greater Baltimore Medical Center
February 17, 2009 – Coding Roundtable – Lymphedema – PHIMA Audio Conference
March 6, 2009 - Quarterly Business Meeting (QBM) and Educational Program - Kernan Orthopaedic and Rehabilitation Hospital, 2200 Kernan Drive, Baltimore, MD 21207 – Registration info TBD.
March 7, 2009 – 8:00 am – 4:30 pm - CCS-P Prep Course – Harbour Hospital Baum Auditorium – Registration info TBD.
March 24, 2009 – AHIMA Hill Day – Washington, D.C.
May 7 – May 8, 2009 – MdHIMA Annual Meeting – Baltimore Convention Center, Baltimore, MD
Visit the Calendar to Learn More and Register Online
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Please remember that this e-Newsletter belongs to you and is an excellent source of communication! If you would like to submit information to be included in the next publication or if you would like to let the membership know what is going on with you or your facility and employees, please don’t hesitate to send a submission to Kathy Mulford, Chair of the e-Newsletter at the following email:
kmulford@medquist.com.
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