Exhibitor Info


The Maryland Health Information Management Association and DC Health Information Management Association are holding a joint annual meeting on Wednesday, April 17th and Thursday, April 18th at the Royal Sonesta Harbor Court Hotel in Baltimore, Maryland. We would love to have your company exhibit as one of our vendors for this two day event.

MdHIMA and DCHIMA are professional associations representing health information management professionals who work throughout the health care industry. These professionals represent multiple areas of health information management. This event will provide an excellent opportunity to contact new clients and build existing customer relations.

We are very excited about our 2019 Annual Meeting and look forward to having you join us for the event. We realize time spent in the exhibit area is crucial to your business; therefore we have structured the exhibit area activities to provide maximum traffic flow and opportunity for contacts with your potential and current customers.

If there is any way we can help you prepare for exhibiting as a vendor, please feel free to contact us via email.

Tricia Coffey, RHIA, CHIMS, CPHI
Toni Jackman, MS-HIS, MTM, RHIA
Christi Sarasin, CCS, CCDS, COC, CRC

Booth Registration

Please keep in mind the following important dates:

Early Registration — on or Before March 22, 2019

Vendor Fee – $350

Non-Profit Organizations – $200

*Includes Table, Chair, Power Cord, Wifi, and Meals (for one person)

Late Registration — After March 22, 2019

Vendor Fee – $475

Non-Profit Organizations – $300

*Includes Table, Chair, Power Cord, Wifi, and Meals (for one person)

Booth Selection

You will have the opportunity to select your booth during registration. First come, first serve. Pick your location today!

Click here to view the Vendor Space Diagram.

Additional Ticket Information

Additional Company Representatives:

$50 – per person for meals
$75 – per person for President’s Reception

Sponsorships and Silent Auction

If you are not exhibiting, but would like to purchase sponsorship, please complete the exhibitor registration form.

Food Sponsorships:

Company name will be featured during meals.

Sponsor Hot Breakfast – $850
Sponsor Lunch – $1000
Sponsor Reception – $3,000
Co-Sponsor Reception – $1,500


MdHIMA offers many opportunities to sponsor events at the Annual Meeting. Sponsorship opportunities are listed on the exhibitor registration form.

 Silent Auction Donations:

Silent Auction donations are especially appreciated. All proceeds from this fundraiser go toward scholarships for our student members. If you have a silent auction donation please register on MDHIMA website. To learn more, click here.

Program Advertisement

Full Page – $150
Half Page – $100
Quarter Page – $50

The deadline is April 1st to order Advertising.


Please visit the terms and conditions.

Click here if you need to cancel your registration.



Register Now

Online registration will close at 11:59 PM ET on April 12, 2019. Onsite registration will NOT be available.

When you register online, you will have the option to pay by mail with a check or pay online with a credit card (AMEX, MasterCard, Visa, or Discover).

If you are paying by check, select “mail a check” under payment options. You will later see instructions to print the confirmation page and mail your payment to KnowledgeConnex. The mailing address will be on the invoice. Make your check payable to KnowledgeConnex and include the confirmation/order number with the check. Checks that do not reference the confirmation number will be returned to you and will not be applied to the registration.