Your Link to Get Involved

WE NEED YOU!

Please consider becoming an active volunteer on the 2021-22 MdHIMA Executive Committee

Positions Available:  President-Elect, Delegate, Director, Secretary and Treasurer

Q:  How do I get on the Ballot?

A:  Follow this link to self-nominate or nominate someone you know.

 


 

Why should I get involved?
Here are some great reasons from our current and past board members:

“Volunteering with MdHIMA has enabled me to strengthen my leadership skills and help me form relationships with a variety of professionals through networking opportunities. I’ve had opportunities to work through many critical health information issues including education, advocacy and industry best practices to help MdHIMA grow, through strategic and proactive discussions. Without our great volunteers MdHIMA could not continue to do the important work we are doing. Please consider volunteering – we would love to have you!”

Patricia Coffey, RHIA, CPHI, CPHIMS
MDHIMA 2020 – 2021 President

“Volunteers make a difference…
Volunteers provide value…
Volunteers continue to give back…

As someone who has been in the HIM industry for a period of time, I find it extremely important to be able to make a difference in our HIM industry, provide value to our membership and continue to give back to the profession I love.  Many of us are stretched thin in our professional and personal lives.  However, volunteering gives me a sense of worth and fulfills me.  As Winston Churchill said, “We make a living by what we get, but we make a life by what we give”.  Please consider volunteering this upcoming year.  You will not regret it.”

Dina Smoker, RHIA, CPC
MDHIMA 2020 – 2021 Secretary and Past MDHIMA President

 

“Volunteering is the best way to give back and pay it forward.

As an AHIMA Delegate, I am a part of a member forum for membership and professional issues.  I represent my state to establish and maintain professional standards of the membership. I have met many people, enhancing my networking circle for my colleagues, students and me.”

Aerian Tatum, MSHCA, RHIA, CCS, CPHIMS
MDHIMA 2020-2021 Delegate and Past Director

 

“Volunteering is a lifetime asset that gives me access to information and enables me to contribute to my professional association. At the core, volunteering for MdHIMA allows me to have a title and label that are valuable to my professional goal and for the future.  As MdHIMA secretary for three years, I was able to build relationships with different professionals. Being the taker, writer, and keeper of MdHIMA meeting minutes transcended to my professional aspiration and brought a humbling experience to my professional growth.

Dr. Patience Ebuwei, DBA, MPH CEP, RHIA
MDHIMA Past Secretary

 

“Why volunteer? Why not volunteer, you will not regret it.

Volunteering in the profession has provided me direct ambassadorship access of all that HIM encompasses. There are a plethora of roles in the organization that has your name on it. The role of the treasurer has the esteemed position to ensure fiscal responsibility on behalf of the members, along with so many other important duties.

I encourage you to serve, you will not regret it.”

Linda Williams, MHA, RHIA
MDHIMA Past President and Past Treasurer

 

“Volunteering with MdHIMA gives you a chance to give back to the association and be a part of something bigger. You will have an impact.  I have volunteered as Committee Chairperson and now as President-Elect. I really have enjoyed working with people at the State level this past year.  I am proud to be part of MdHIMA.  There are so many talented members that I am grateful to have learned a lot over this past year.  Respond to the call to serve.

Brenda Watson, RHIA, CCS, CCS-P, CPMA, CRC, CPC
MDHIMA 2020-2021 President Elect

 
 

“Being involved in my professional association as MdHIMA President and Direct has helped me in meeting and making friends that I might not have met otherwise. Volunteering is an awesome way to network and get to know people because you never know who you might meet and how they could be a resource to you later in your personal and professional career life.”

Godwin I. Okafor, MSHI, RHIA, FAC-P/PM
AHIMA Board Director and Past MDHIMA President

 
 

“Being a Delegate means I have the most recent information about the issues affecting our membership. I am able to share relevant information to give members a complete understanding of changes to the HI landscape. A great way to stay informed.

Arlene Gioia, RHIA, CCS, CCDS
MDHIMA 2020-2021 Delegate

 
 

“Being a delegate of MdHIMA is a privilege, and as part of that role, I came to meet and serve with other delegates from across the United States. This position allowed me to advocate for Maryland members and report any policy changes that might affect members. The central tenet of this position is that you have the right to vote for policies that will affect members in Maryland and bring about change. Friendships were built by collaborating with other delegates which allows for a multiplier effect that allows one to shine in this role. The most exciting aspect of being a delegate is the leadership role that you are engaged in on behalf of your association.”

Dr. Patience Ebuwei, DBA, MPH CEP, RHIA
MDHIMA 2020-2021 Delegate

 


 

DUTIES OF ELECTED POSITIONS

DUTIES OF THE PRESIDENT

The President is a key liaison between AHIMA and MdHIMA. The President takes office on July 1st – June 30th, annually and serves a three-year term (president-elect, president and past president). The MdHIMA President is a delegate of the House of Delegates. Responsibilities include:

  • Reviewing, signing, and returning Contracts for speakers, events, vendors, facilities, supplies, and any other items for approval.
  • Carrying signature rights on the MdHIMA checking accounts.
  • Facilitating dialogue about important issues through discussions, education, data collection, presentations, position papers, models and scenarios.
  • Seeking to identify emerging issues and trends and apprise the Board of possible problems and new strategic issues.
  • Determining meeting date(s) and conference calls.
  • Attending at least 75% of called meetings or conference calls of the Board and Membership.
  • Serving as a voting member on the Board of Directors.
  • Attending the House of Delegates, Summer and Winter Leadership Symposiums, and Hill Day.
  • Establishing a level of involvement, meeting/conference calls attendance and expectations, members are expected to participate in at least 50% of activities.
  • Reviewing and approving the meeting/conference call agenda and summary.
  • Responding to communications in a timely manner.
  • Creating President Messages for the eNewsletter, Quarterly Business Meetings, and Annual Meeting.
  • Upholding the AHIMA/CSA Affiliation Agreement (maintaining corporate and federal tax-exempt status, complying with regulatory laws, maintaining bylaws and membership as directed by AHIMA, upholding conflicts and dualities of interest, using AHIMA logo, and offering core services to members).
  • Complimenting AHIMA strategy and initiatives.
  • Serving on Finance Committee.
  • Facilitating student scholarships and distinguished member awards with the President-Elect and Past-President.
  • Upholding MdHIMA policies and procedures.
  • Sponsoring member recruitment and retention activities.
  • Promptly responding to AHIMA i.e.: nominations for AHIMA leadership, Nominating Committee and Triumph Awards; providing AHIMA staff liaison with the names of the Board members, delegates, central office (if applicable), each year; location, date and contact for MdHIMA annual convention.

 

DUTIES OF THE PRESIDENT-ELECT

The President-Elect takes office on July 1st – June 30th, annually and serves a one-year term. The MdHIMA President-Elect is a delegate of the House of Delegates. Responsibilities include:

  • Accepting, signing and returning the AHIMA/CSA Affiliation Agreement, Confidentiality & Non-Disclosure agreement and Policy & Procedures on Conflicts and Dualities of Interest forms.
  • Attending at least 75% of called meetings or conference calls of the Board and membership.
  • Serving as a voting member of the Board of Directors.
  • Serving as the Chairman of the Finance Committee.
  • Serving as an aide to the President and assuming the duties of the President in his/her absence.
  • Attending the House of Delegates, Summer and Winter Leadership Symposiums, and Hill Day.
  • Preparing the MdHIMA Annual report prior to the MdHIMA annual meeting.
  • Preparing the incoming President’s address for the MdHIMA Annual Meeting as well as the MdHIMA website.
  • Presenting the President’s plaque to the outgoing President at the MdHIMA Annual Meeting as well as a gift from the association.
  • Selecting the chairs for the MdHIMA Committees prior to the transitional meeting.
  • Facilitating student scholarships and distinguished member awards with the President and Past-President.
  • Assisting the President in preparing for the transitional meeting held in June.

 

DUTIES OF THE PAST PRESIDENT

The Past President takes office on July 1st – June 30th, annually and serves a one-year term. Responsibilities include:

  • Attending at least 75% of called meetings and/or conference calls of the Board and membership,
  • Providing support to the President, President elect with board activities and decisions,
  • Serving as a voting member on the Board of Directors,
  • Submitting articles for inclusion in MdHIMA newsletters,
  • Responding to communications in a timely manner,
  • Accepting assignments and adhering to deadlines,
  • Actively sharing information and providing feedback and/or recommendation,
  • Facilitating dialogue about important issues through discussions, education, data collection, presentations, position papers, models and scenarios and other technique,
  • Seeking to identify emerging issues and trends and apprising the Board of possible problems and new strategic issues,
  • Acting as Co-Chair for Annual Meeting,
  • Facilitating Student Scholarships and Distinguished Member Awards with President and President-Elect.

 

DUTIES OF DELEGATES

Delegates take office on July 1st – June 30th, annually and serve a two-year term. There shall be 5 delegates; the President and President-Elect shall serve a Delegates 1 and 2. There shall be 3 delegates elected at large on staggered years, i.e. 2 elected one year, 1 elected the following year. There shall also be an alternate delegate each year, should an elected delegate become unable to attend the required meetings and events during the year. Responsibilities include:

  • Advocating for the members and the profession.
  • Gaining knowledge on issues. Communicating and negotiating issues.
  • Attending House of Delegates, Summer and Winter Leadership Symposiums.
  • Seeking feedback from MdHIMA members on AHIMA and HOD activities.
  • Visiting the State Leader and HOD Communities of practice on a weekly basis.
  • Submitting articles to eNewsletter regarding the Winter and Summer Leadership Symposiums, as well as reporting to the Board of Directors about these events.
  • Submitting delegate report for the Annual Report.

As outlined in the AHIMA Bylaws, Delegate responsibilities include:

  • Approving the standards governing the profession.
  • Electing the members of the AHIMA Nominating Committee, except the Chairman and appointed members.
  • Advising the Board of Directors in the development and modification of association plans
  • Approving dues
  • Levying special assignments
  • Approving standing rules of the House of Delegates
  • Approving resolutions

 

DUTIES OF THE SECRETARY

The Secretary takes office on July 1st – June 30th, annually and serves a one-year term. Responsibilities include:

  • Keeping a permanent record of all the proceedings of all Executive Board and Association meetings.
  • Attending at least 75% of all called meetings and/or conference calls of the Board and membership. If unable to attend, secures a replacement to record the minutes.
  • Serving as a voting member on the Board of Directors.
  • Carrying signature rights on the MdHIMA checking account.
  • Submitting approved minutes to the Webmaster so they are posted to the MdHIMA website.
  • Handling all correspondence as requested by the Board (For example: sympathy cards, flowers, etc.).

 

DUTIES OF THE TREASURER

The Treasurer takes office on July, 1, and serves a two-year term. Responsibilities include:

  • Receiving income and approve disbursements of Association money.
  • Ensuring payment of all bills and requests for reimbursement in a timely manner.
  • Ensuring and maintaining accurate record keeping of accounts and financial records. Providing monthly reports to the Executive Board, quarterly reports to the membership and rendering an Annual Report.
  • Serving as a member of the Finance Committee.
  • Obtaining renewal of Tax Exempt Status from the State of Maryland as needed.
  • Serving as a voting member on the Board of Directors.
  • Providing information and working with the Accountant to submit property and income taxes in a timely manner.
  • Disseminating information from the Accountant to the Board regarding any/all changes in federal or state law relating to the financial policies of the Association.
  • Attending at least 75% of called meetings and/or conference calls of the Board and membership. If unable to attend, submits a report to President or President-Elect for presentation at meeting.
  • Submitting all books and records, annually, for audit purposes. Following-up with Accountant to ensure all items have been submitted properly.
  • Preparing MdHIMA donation letters and checks to all approved HIT programs in the month of December.

 

DUTIES OF THE DIRECTORS

Directors take office on July 1st – June 30th, annually and serve a two-year term. There shall be 3 directors and each year one Director will be elected. The Past-President shall automatically serve as a Director for one year. There shall also be a first year Director and a second year Director. Responsibilities include:

  • Serving as a voting member on the Board of Directors.
  • Attending at least 75% of called meetings and/or conference calls of the Board and membership.
  • Representing MdHIMA at educational programs and/or regional meetings.
  • Keeping current with relevant trends in Healthcare and in the HIM industry
  • Assisting as directed with MdHIMA business.
  • Coordinating and planning the MdHIMA Annual Meeting.